Board Officers
The three board seats. Type a name when a seat is filled — every other part of this tool (attendance, votes, signatures) uses these names automatically.
Key Papers Checklist
The foundation's must-have documents. Check each one off and date it as it gets done — banks and the IRS ask for these.
Meetings
Every board meeting starts here. Create the meeting, build its agenda, then open it below to take attendance and record the minutes while it happens.
Meeting Workspace
Open Action Items — All Meetings
Everything the board still owes, across every meeting. Anything left open here carries into the next meeting's minutes automatically until it's checked done.
Official Minutes
How to Use This Tool
Short version: set up the meeting, take attendance, write notes as you go, record every vote, and print the minutes at the end.
Running a meeting, step by step
- Create the meeting above with its date, time, type, and place.
- Build the agenda in the workspace — one line per topic the board will cover.
- Mark attendance when people arrive. The banner tells you if quorum (2 of 3) is met — business can only be voted on when it is.
- Write discussion notes under each agenda item as the meeting goes.
- Record every motion and election with who moved it, who seconded, and the vote count. The result (Passed / Failed) figures itself.
- Add action items for anything someone promised to do, with an owner and a due date.
- Generate the minutes with the button in the workspace, check them over, then Print / Save as PDF and file the copy.
Motions and elections — what's the difference?
Both are votes, recorded the same way. A motion is a decision ("approve the bylaws," "open the bank account"). An election fills a board seat ("Election of Secretary"). Elections are listed on their own line in the official minutes so the bank can see exactly who was elected and when.
Your records & backup
Everything you type is saved in this browser on this device as you go — no account, no sign-in. Because it lives on this device, download a backup file regularly and keep it with the foundation's papers. You can also use the backup file to move the records to another phone or computer.